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Overseas exams

Students are expected to sit their in-person exams at the University of Nottingham for two key reasons: 

  • to ensure that the integrity of the exams is maintained 
  • to provide you with the best conditions in which to prepare for and sit your exams, therefore giving you the best chance of success 

Applications will be considered for students to sit their in-person exams at the University of Nottingham China or Malaysia Campus, based on the guidelines set out below. 

International and EU students 

You may be permitted to take in-person reassessments at the University of Nottingham, China or Malaysia Campus if you are classified as an international student or EU student for fee purposes. 

Erasmus and other exchange programmes 

If you are on Erasmus or another exchange programme and are required to sit an exam after returning to your country of study, please contact your home University to confirm that they can proctor the examination(s). You are expected to provide contact details to Exam Operations so that arrangements can be made. If arrangements cannot be made, you will need to return to the University of Nottingham to sit your exams. 

Erasmus/exchange programme students need to contact the Visa and Immigration Team via email before completing this application form.

Arranging overseas exams

Deadlines 

Please submit your completed application form and pay your administration fee by the following deadlines. All deadlines are 12:00 midnight, UK time:

Unfortunately, late applications will not be accepted after the deadline has passed. 

Exam period

Application opens

Deadline

January exams

20 October 2025 

17 November 2025 

May/June exams

9 February 2026 

11 March 2026

August exams 

Dates to be confirmed 

Dates to be confirmed 

Fees 

For an overseas exam, an administration fee of £150.00 is payable to the University of Nottingham per application (it is a set fee of £150.00, and it is not  £150.00 per exam). The fee will be payable after the examination period. 

This fee is charged in addition to the resit fees charged by the University of Nottingham. Fees will be raised after each exam period (please expect notification during February, June, October) and will show in NottinghamHub when they are due for payment. 

If you cancel an overseas resit application after the 15 December 2025 (January Exams), or 15 April (May/June Exams) you will still be liable for the £150.00 administrative fee.
Exams that cannot be taken overseas 
  • Not all schools permit overseas examinations, see the list of schools allowing overseas exams below:

Schools allowing overseas exams 

  • Overseas exams will only be approved in exceptional circumstances.
  • Overseas exams are not available to students going on holiday or working overseas.  
  • If China or Malaysia cannot proctor your exam, you will be required to return to the Univiersity of Nottingham, UK campus to sit your exam(s).
  • All in-class tests and School based exams cannot be taken overseas. 
  • Overseas sittings are subject to approval by your School or Department and cannot be guaranteed.  
  • All decisions are final.
  • Moodle and Examsys remote exams can be taken anywhere and do not require an overseas application. To check the assessment type, e.g. Moodle remote, written in person, ExamSys, please refer to the curriculum catalogue 
 
Exam Procedure - here is what you do next

1,  Permission is not automatically granted for you to sit your exams overseas. You must seek written permission from your school/module convenor before applying. Those without written permission will have their application rejected.

2,  Check that your school allows overseas examinations, see the list of schools allowing overseas exams below:

Schools allowing overseas exams 

    • Complete one application form per in-person exam and submit by the deadlines listed above. 

Oversea application form

    • Do not complete the form for Moodle remote or ExamSys remote exams. This is not necessary as the exams can be sat at any location you choose. 
    • If the chosen venue cannot accommodate your exam you will need to return to the University of Nottingham, UK to complete your exams. 
    • You will need to pay all venue associated fees.
    • Contact Malaysia via email.
    • Contact China - via email.
    • All exams must be taken at the same time as the scheduled exams in the UK. If this isn't possible your application will not be approved and you will need to return to the University of Nottingham, UK to sit your exam(s).

3,  Provisional approval will be communicated within 7 days of the application ending. Final approval will be subject to institutional approval to be communicated on 1 December.  

4,  Once exam timetables are released, students must check the exams they are expecting to take are included and scheduled. If any exams are missing from a student’s exam timetable, please contact us. 

    • You will need to view the exam timetable on sharepoint, as the MyNottinghamApp and MyCal may display incorrect start times if they are synced with the time zones set up on your devices.   
    • Students are expected to confirm their arrangements and any payments they are required to make in advance of their exams. Please note deadlines and processes may vary between venues however it is the student’s responsibility to ensure this process is completed directly with the venue. 
 
 
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